Know Your Numbers: Pipeline Tracking for Advisors

The Rainmaker Multiplier On-Demand Podcast

Know Your Numbers: Pipeline Tracking for Advisors

In This Episode

Do you have trouble identifying which marketing activities generate leads versus which activities convert those leads into actual meetings? Join host Matt Seitz, Chief Marketing Officer at C2P, as he sits down with Andrei Henson, Advisor Growth Specialist, and Desiree Sgro, Business Development Associate at C2P.

Discover how successful advisors are revolutionizing their approach to pipeline management by treating marketing and business development as integrated functions rather than separate silos. Listen as Andrei and Desiree share their expertise on implementing sophisticated tracking systems that reveal the true customer journey, often involving multiple touchpoints before prospects are ready to engage.

Key Topics Discussed:

  • Essential Pipeline Metrics: Learn which numbers truly matter – from gross leads to right-fit calls scheduled and held, plus conversion tracking through each stage of your process.
  • Lead Source vs. Booking Source Attribution: Understand why tracking both where prospects find you AND what gets them to book is crucial for measuring true ROI on marketing spend.
  • Pipeline Gap Analysis: Identify the biggest drop-off points in advisor funnels, particularly between discovery and design meetings, and proven strategies to close these gaps.
  • Meeting Momentum Strategies: Why booking the next meeting during your current meeting is elementary yet rarely implemented, and how this simple change dramatically improves pipeline flow.
  • The “Qualified Not Interested” Category: How creating a separate nurture track for prospects who meet your criteria but aren’t ready now can help transform your long-term conversion rates.
  • Emotional vs. Logical Selling: Moving beyond facts and figures to address deeper pain points that drive prospect decision-making and create urgency.
  • Technology Integration: Practical insights on using CRM systems like HubSpot and Smart Office to automate tracking and maintain data consistency.
  • Multi-Touch Attribution Modeling: Why prospects attend an average of three to five webinars before booking, and how to optimize each touchpoint in the journey.

Resources:

Statistics:

  • Average of 3-5 webinars attended before prospects book initial consultations (referenced from Kitces Marketing Summit 2025)
Know Your Numbers: Pipeline Tracking for Advisors

About the Host:

Matt Seitz, is a Partner and the Chief Marketing Officer at C2P, with over 15 years of experience across finance, accounting, and professional services industries. He’s known for his expertise in strategic planning, digital marketing, lead generation, and content marketing. Matt’s approach centers on relationship marketing, prioritizing customer satisfaction through data-driven marketing plans with demonstrable ROI. His contributions to the industry have earned him numerous accolades, including recognition as one of Cleveland’s Notable Marketing Executives in 2021 by Crain’s. Additionally, Matt has been named a finalist for CMO of the Year in 2023 by WealthManagement.com for their Industry Awards and recognized as a finalist in ThinkAdvisor’s LUMINARIES for exceptional executive leadership in the RIA/IAR Firms category. 

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 About the Guests:

Andrei Henson is the Advisor Growth Specialist at C2P, responsible for identifying untapped areas of growth for advisory practices. With his background in both finance and marketing, he possesses a rare ability to bridge the gap between these two critical components.

Andrei’s recommendations are designed to create a self-sustaining, scalable business that can survive with or without the principle’s production. Whether it’s optimizing lead generation efforts, uncovering untapped profitable lines of business, or simply implementing a proven process, he has a proven track record of increasing conversion rates and improving client acquisition processes for advisors across the country.

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Desiree Sgro serves as the Business Development Associate at C2P. With a background in integrated marketing communications and public relations from John Carroll University, Desiree brings over eight years of diverse marketing experience to her role.

She works closely with the marketing and recruiting teams to attract new advisors to C2P, leveraging her expertise in client relationship management and lead generation. Desiree’s experience with CRM platforms and proficiency in both digital and traditional marketing tactics enables her to effectively nurture leads and optimize the recruitment funnel at C2P.

Follow Desiree Sgro on LinkedIn